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With the new onslaught of ice storms and flooding happening all over the Us and Canada, as well as the hurricanes that ripped straight through Florida and the south earlier this year, many people are finding themselves faced with sizable losses concerning both their homes and their offices. Most people have some type of homeowner's and business insurance to help rebuild and replace personal and business items, but what about your business records and significant files? If your office was destroyed today, would you be able to continue serving your clients and running your business, or would your business come to a unblemished halt? If you were sick or incapacitated, would whatever else know where to find foremost files on your computer? Is all things documented so someone could fill in for you until you were able to resume working?
Terence Kierans, Principal, Cyberspace Virtual Services, Western Australia http://www.virtualservices.com.au made the following statement concerning a disaster/recovery plan while participating in an International Virtual Women's chamber of industry (Ivwcc) Meet & Greet. He said . . . "In essence it is an significant part of business Continuity management (Bcm).This is not just about disaster recovery, emergency management, risk management or about It. It is demonstrably a business issue. It is surely an area where proactivity is the keyword - as in not shutting the carport door after the horse has bolted.
It enables you to recognize and manage those risks which could supervene in:
- Inaility to enounce services to your clients.
- Damage to your image or pro reputation.
- Failure to protect your business assets, tangible and intangible.
- business control failure.
- Failure to meet legal or regulatory requirements."
He then quoted The business Continuity Institute, "Business Continuity management is the act of anticipating incidents which will affect significant functions and processes for the society and ensuring that it responds to any incident in a planned and rehearsed manner."
His comments sure made a lot of sense to me. Here are some of the things I belief of when considering a plan for my business.
o Take a unblemished inventory of my hardware; know what I have.
o Know where my Cds (software, backups) are located and keep them in a safe place.
o Know where the licenses are stored (keep a list as well).
o Take quarterly backups and test them occasionally. Make sure they are readable and that they are backing up the data I need.
o Rotate my backup media and all the time keep a copy off-site.
o Keep significant files in a safe place.
o Keep passwords, user names, etc. In a safe place. Document what I have.
o Keep a list of all clients, vendors, and who I use to help run my business, with current phone numbers, contacts and inventory numbers
o Know what my insurance will cover; keep perceive names and policy numbers handy.
o Have an alternate place to escort business in case of an office disaster.
o Have someone in place to fill in for me if I became ill or incapacitated in any way.
o Make sure I'm not the only one that knows all of the above information!
This is by no means a uncut list of things to think when putting together a disaster/recovery or business continuity plan, but it should help to get you going in the right direction. think your private business and what you need to do to stay in business should something unforseen happen.
So keep in mind, If disaster struck tomorrow, would you have all things in place to get all things back up and running in a short period time, or would your business be stopped dead in its tracks?
Copyright 2005 Terry L. Green, Gva
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